Burley Community Council

Minutes of the Committee Meeting held on 08 July 2004

Present: Mike Harris(MH); John Horton(JH); Peter Jenkins(PJ); Caroline Jones(CJ); Clive Myatt(CM); Tom Sumner(TS); Mike Walker(MW).

In the chair: Bruce Speed

1. Apologies: Ian Padley(IP) and Sylvia Tilford(ST).

2. Chairman’s Remarks: BS welcomed the Committee for 2004-5 and particularly the new member, Peter Jenkins. He moved that Fergus Johnson(FJ), Ian Padley(IP) and Richard Thompson(RT) be co-opted onto the committee – this was agreed by all. Further it was agreed that committee members would be happy for their details ( excluding email addresses) to be posted on the Burley website, village notice boards and in the Handbook.

3. Minutes of the last meeting: It was agreed that the minutes of the meeting were a true and accurate record and were signed accordingly

4. Matters arising not covered elsewhere on the agenda.

Grass cutting and other maintenance. Street Scene appear to be cutting the verges properly but the rest has only had 4 cuts since March and by now should have had 7. BS to complain. The rose bed by Jake Wright’s needs attention as the roses have been overwhelmed by the other planting which has to be pulled out.

AGM: It was felt that it had been a good AGM and BS wanted his thanks noted to all those who gave reports.

Duck race: the takings this year were down on previous years, due perhaps to not enough helpers in selling of ducks. Large numbers had been given away to groups to sell on their own behalf. It was felt that it was a worthwhile village event which people enjoyed, whilst lessons could be learned for future years.

5. Correspondence.

Letter from Jean Brockbank, Chief Executive of Bradford Community Housing Trust.. She has sent some leaflets – copies left in the Open Door and the Roundhouse. She has asked for 10 minutes at the October Forum to talk about its work. This was agreed.
Parish and Town Plan Development Session – an invitation to a session at Oakworth on 15^th July. PJ agreed to attend on our behalf. CJ to pass on to him the papers relating to the Parish Plan.
Chris Flecknoe has asked BS to be involved in the recruitment of an assistant area coordinator – he is to attend on September 6^th.
Notification of Ilkley Summer Festival meeting on 15^th July.

6. Treasurer’s Business: MH presented his report – attached.

It was noted that the mower is expensive to maintain but nonetheless valuable.
Insurance costs are higher but they now included the pavilion and its contents plus the contents of the Roundhouse.
Thanks must go to Dennis Warwick(DW) and Susan Jopling(SJ) for their work in collecting the 100 Club subscriptions.
Mary Wood(MW) has prepared a letter to the Dogon chief to go with a private donation and the £200 that the BCC is giving towards the medical project in Tereli. MW has set up banking arrangements for this.
Canadian plaque – the plaque that was reported as stolen is not the one supplied by BCC but a very small one that was marking the maple tree. No further action.

7. Sub-committee tasks and responsibilities.

BCC Forum and AGM Agenda and Minutes BS,ST and MH. Back up minutes CJ

BWCT Agenda and Minutes BS,ST and MH Back up minutes CJ

BWCT Membership – 200 members annual administration CM

BCC Coffee Mornings. Nicky Harris with rota of helpers – more needed from Committee

Bulletin production and delivery: Production: BS, MH and ST Delivery JS + volunteers

Burley House Field: Lead John Gundry(JG) Back up BS and ST

Burley Woodhead liaison Christine Hill (CH)

Chamber of Trade, Christmas Lights and Street Fair Liaison – BS has attended meetings but a further member needed.

Corn Mill Pond: BS and JG but shortly to be a BWCT responsibility

Handbook for 2005 MH to lead + all committee members

Local Government Sub-Committee. It was agreed that this should evolve into a committee to prepare for Burley Parish Council. BS, CJ, TT, TS, PJ, CM and JohnGundry(JG) to be co-opted if willing.

Planning Matters: TT, CJ and JG on UDP. Others needed.

Project Sub-Committee. TS, JH, MW, CM. Discussion on whether projects and maintenance should be further subdivided. A number of ideas to help with finding volunteers for maintenance were suggested but rejected in favour of trying to spin off help for maintenance from the water feature project.

SCAPAG: CH and BS

100 Club: DW and SJ on behalf of BCC (as noted above). Perhaps in future to be combined with BWCT administration.

Scalebor sports facility: BS and MH in liaison with clubs. Transfer to BWCT

Manor Park: liaison with A65 Safety Committee – TT

Road Safety MW and TT

Youth Forum MW and RT

Website: Currently chaired by DW but he wishes to step aside. MH, BS and CM as members.

WRUG: MH

8. Burley House Field: the Investigator has informed us that our complaint about Bradford Council’s conduct is not one that the Ombudsman will pursue and she has informed Bradford of that decision. Our rights of appeal are very limited but JG has asked Nigel Clayton to make a protest to the actual Ombudsman as soon as possible. We are convinced that the Investigator has not grasped the basis of our complaint. In the meantime our second application is progressing.

9. BCC reports from Sub-committees

9.1 Local Government: nothing to report

9.2 Planning: Tony Thompson(TT) not present to ask. There was a query over planning applications for West Lodge.

9.3 SCAPAG: no meeting to report – next one in July.

9.4 IPC Minutes:

BCC will not be able to deliver the Ilkley Newsletter in July- CJ to email Clerk to inform.
BCC decision not to be included in the skate boarding byelaw to be conveyed to IPC by CJ.
It was noted that Ilkley Parish Council had been most generous in donating £15,000 to the Burley Youth Forum for their skateboard project.

9.5 Website: no report.

10. Any other business.

BCC Coffee Morning is on 17^th July. The stall is for the Yorkshire Air Ambulance – gifts of bric-a-brac will be gratefully accepted by Nicky and Mike Harris.

11. Date of the next meeting Thursday, August 12^th