BWCT Minutes – 04 October 06
Present:
Mike Harris(MH); Caroline Jones(CJ); Clive Myatt(CM); Tom Sumner(TS); Sylvia Tilford(ST); Mike Walker(MW)
1. Apologies for absence
Peter Jenkins(PJ); Tony Thompson(TT)
2. Minutes of the last meeting
These were accepted and signed as a correct record.
3. Matters arising, not covered elsewhere on the agenda
· Regarding the telecom mast proposal Turner and partners wrote on 13th July to say the network requirements are on hold.
· A special collection was arranged for refuse at Scalebor but the cans and glasses bin remain to be attended to.
· The website report should become an agenda item in future. MH reported that he and BS had changed the texts of the BCC and BWCT entries although these had not yet been entered on the website. The website committee was grateful for the £100 a year contribution from the Parish Council towards running costs. Support for having the BPC entry on the village website rather than a separate site was expressed.
4. Correspondence
BS reported receipt of:
· Invitation to launch of Diversity Exchange on 16th October
· Notification of grant money for Safer and Stronger Communities projects. This is now a Parish Council matter
· Notification of future dates of Neighbourhood Forums, a Forum Newsletter and questionnaires on 4 subjects
· Future dates for SCAPAG, including one in Burley on 22 November. Although BPC sends representatives BS will retain membership at least until Burley House Field has been resolved and BCC is wound up.
· Letter from Cllr Tony Miller informing us of his intention to retire from the Council at the end of the Municipal year. BS wrote with best wishes and thanked him for support on village matters.
· Copy of Shipley Area Conference report
· Notification of Ilkley and District CVS AGM on 18th October.
· Information about the Shipley Area Committee Heroes Award Scheme 2006/7. A nomination was discussed.
· Letter of resignation from Judith Hird, discussed under item 10.
· Chamber of Trade newsletter and invitation to attend the general meeting on 12th October. BS has accepted.
· Letter sent from Mike Harris to BPC including a schedule of maintenance for the water feature and also an indication of other maintenance tasks in the village, previously covered by BCC, but not retained as BWCT responsibility. BPC has previously requested the schedule from TS and a pricing for the work. It was agreed that this will be forwarded to BPC prior to its next meeting on October 12th. ST will check in further detail the responsibilities for maintenance tasks BMDC and TS from BWCT. BWCT will erect the refurbished notice board on the village green releasing the existing one for refurbishment and transfer to the green at Woodhead.
5. Treasurer's report
MH circulated the Annual Accounts report for October 2005 – 2006. This will be presented to the AGM on October 19th. The total income had risen as a result of the transfer of funds from BCC to BWCT reported at the BCC AGM. The £500 designated for Tereli had been held back in the small residual BCC account. Total expenditure had not changed significantly from the previous year. Although BWCT is now paying for items previously the responsibility of BCC there were a number of one off BWCT expenses in 2004/5 which raised expenditure. At the end of the year total assets stand at £44,204.01.
MH recorded thanks to BPC for the generous donation of £2000 towards the Christmas Lights which included a contribution towards the acquisition of new scaffolding. TS hoped to be able to acquire a reconditioned scaffolding unit which would reduce the financial outlay. CJ asked about the typical annual costs of electricity, new bulbs etc associated with the lights. A sum of £750-£1000 was stated together with about £1000 for testing bringing the annual cost to around £2000.
6. AGM and Report at Neighbourhood Forum on 19th October
· BS suggested reminding people at the meeting of the responsibilities that the Trust has taken on before MH presents the Accounts.
· We should also confirm who holds the positions of managing trustees and committee members.
· Existing Trustees present at the meeting were prepared to continue. BS will check with others not present. 4 members of Burley Parish Council are BWCT Trustees. It was agreed that an invitation be extended to the remaining councillors to become Trustees.
7. Christmas Lights and Street Market
· Work on erecting the lights will begin on November 4th and the switch on will take place on December 2nd.
· There was discussion of who should be invited to switch on the lights. TS had someone in mind. No other suggestions were put forward.
· Arrangements for the hire or purchase of a more powerful and reliable PA system were considered. For this year it was agreed that Cleggs in Ilkley be asked to provide a system.
· Liaison with the Chamber of Trade will be carried out by BS and TS. Adequate First Aid provision should be in place for the event and it was agreed that St John's Ambulance would be approached.
8. Scalebor sports facility
Most of the external painting has been completed with two sections of handrail still to do.
9. Pond in Cornmill Lane
TS has been given plans and asked to liaise with Steve Carruthers regarding the demarcation line. There was some discussion of the amount of silt in the pond. Sluicing would be unlikely to clear this but no additional action will be taken at present.
10. The Roundhouse
· Lease documents transferring the Roundhouse from BCC to BWCT have been received. The cost of transfer will be £580. The documents were not signed at the meeting: the new lease shows a rental of £500 per annum against £50 currently, which BWCT cannot accept. BS will respond via James Bloomer and also point out two errors for correction in the documents.
· Judith Hird, Coordinator for the Roundhouse, has resigned with effect from 1st January 2007. Judith was thanked for her long association with the bookings and arrangements that have provided a facility enjoyed by so many over the years. It was agreed that BS would ask Judith if she would be willing to be put forward as a nominee for a Heroes award, mentioned under Item 4.
11. Pudding Tree Garden
BWCT is still awaiting the lease.
12. Any other business
· Brian Garlick has changed the coffee morning sign from BCC to the Trust, free of charge, for which the Committee expressed its thanks.
· Coffee morning: October 21st
13. Date of the next meeting
January 4th, unless anything arises that requires a committee decision